I've wrestled with the spread sheet, even added links to photos. I've also downloaded cattleya Log4 (it's free to try with up to 10 orchids). Truth be told, it becomes a major pain in the butt.
By far, the best system I've seen, is one developed by my buddy, Ronnie B. who has over 450 thriving orchids.
Ronnie started out with a spiral notebook. Let's assume the first one (after over 15 years there are 7 or 8) is red. He now dedicates two pages for each orchid. The first is tagged R001 (Red notebook orchid # 1). He writes down all the info upon aquiring the orchid, date, vendor, price, size, etc. and he tags the orchid with the same ID #. He then keeps the most meticulous info, amount of light, temperature preferences, spikes, blooms, repotting, medium... Just volumes of data. He carries the notebooks into his greenhouse and updates what he sees everyday.
Unless you are using a tablet, it just does not seem feasible to use a computer. I still use the spreadsheet, but only to log names, dates, and price info. I tend to document blooming and repotting info, on my tags, and pots. I should keep track of all the other factors, but I don't.
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