Orchid show management software
 

My society is trying to find a new Show/Awards software package to replace our existing one.

What are your societies using?

North Jersey Orchid Society uses an Access based program developed by the Deep Cut Orchid Society (also in NJ). It's nice because each exhibitor can prepare their entries in an Excel format and then it automatically uploads.

If the plants are entered directly (not uploaded), it will also suggests the correct class for it, which I think is fabulous.

that sounds interesting, do they sell licenses?

I don't know if they sell licenses. I will message you with the contact information.

Carrie, could you please PM with the contact info as well? Thanks. :)

Ditto for me too please, Carrie.

Ditto for me as well Carrie.
Thanks!
Adam

Hi,

My mum has been using some software to run the orchid shows for Bribie Island Orchid Society but it has come to the end of its life as it was written on Access.

I'm looking into writing a web based management program to replace it for her. Are there any features that you, as users, would really like to see please?

Thanks :-)

Brad

Oh my gosh, a web based system would be fabulous. If it could cross reference the AOS class, that would make it easy to input plants at registration.
Please keep me up on your progress, I'd love to test drive this!

---------- Post added at 09:04 AM ---------- Previous post was at 09:02 AM ----------

Carrie, I'd like the contact info too. The one we use is very limited and makes everyone crazy

Brad,

I can give you a list of requirements! I have a prototype built in Excel using formulas, lookups and pivot tables.


So here is a preliminary list of basic requirements based on my limited experience. (Yes, the output/reports will determine the data that must be captured)

1. Create judging forms that identify each exhibit and plant uniquely and anonymously. Forms must be organized by judging class. Classes can include plan classes (e.g., Epi. species) and exhibit classes (e.g., non-commerical tabletop exhibits).

2. Provide a list of judging classes with the number of unique entries per class (this is to facilitate an even workload across judging teams)

3. Report on all ribbons won by society, by person, by class. Ribbons included first, second, third, and HM ribbons, Rosettes (e.g., best of the blues) and trophies (e.g., best in show).

4. Facilitate AOS judging by capturing the owner's name and phone number for plants.

5. Optionally, differentiate all of the above for commercial and non-commercial growers.

6. Optionally, identify plants that are first bloom seedling (some shows judge these separately)

7. Provide an "upload" capability for exhibitors to input their plant registration; e.g. an excel spreadsheet in a predetermined format.


In my efforts to Keep it Simple, Stupid (KISS); I make the exhibitors responsible for proper genus acronyms, species/ grex names and classing.

Message me with an email address if you'd like to see my Excel prototype.